Project management free essay sample

This assignment critiques the initiation and execution of the Bring your own device (BYOD) Project 2013 at Robot Eyes Ltd, an electronic component manufacturer for industrial robots. The BYOD program allows sales personnel to utilize their personal smart phones, notebooks and other mobile devices to conduct wireless sales transactions. Robot Eyes Ltd. experienced significant wireless confidential data leakage through the mobile devices, for three consecutive years at the same exhibition center in Singapore. The main data encryption unit’s security software was non- responsive as a result of a software malfunction after the mobile devices were upgraded by XXX Ltd. The mobile devices were then susceptible to wireless breaches. Considering the adverse effects that can possibly impact on an international scale, Robot Eye Ltd. decided to implement a mitigation action. This would include identifying and informing all employees with upgraded devices on the symptoms of the software malfunction. Also, procuring a supplemental Computing Center that will execute data encryption independently, and will be professionally monitored and maintained by data security experts and regional maintenance contractors. Illustrate your use of culturally appropriate communication techniques.) 6) How would you monitor the quality of outcomes?   The action includes administer and monitor project to ensure project team members are clear about their responsibility and the project requirements. Besides, provide support for project especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met. It may include additional physical, human and technical resources (with allocated budget) if and as required encouragement, feedback, learning and development, regular project team meetings as well as supervision, mentoring and coaching. 7) How would you ensure that you met project timelines?  Provide support for project team members, especially with regard to  specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met. 8) What project management tools would you use and why would they be most useful? Establish and maintain required record-keeping systems throughout the project. For instance, financial data, including costs, expenditure,income generated and purchases; project outcomes; quality data, including any test results; recording of time spent on project and progress in completing projects; samples, prototypes and models. 9) How and why would you delegate roles and tasks? 10) How would you design and develop risk management and contingency plans and cater for any OHS/WHS issues? Formulate risk-management plan for project, including work health and safety (WHS), changing roles and responsibilities in project team; negotiating an extension of deadline, or redefining completion or quantity or quality of outcomes; outsourcing some aspects of the project; reducing cost; researching and applying more efficient methods for completing projects tasks; seeking further resources to meet deadline; sharing ideas to gain improvements to work undertaken in the project. 11) What methods would you use to clarify roles, responsibilities and lines of authority? To clarify the management responsibilities, a few aspects should be requested like reporting, decision-making, responsibility, resources, problem solving and operation producers. 12) Describe in detail how the budget would be prepared and used as a communication and monitoring tool. 13) Explain the data collection, recordkeeping and reporting processess that would apply to the project. 14) What legislation would apply to the project and how would you ensure compliance with it? 15) What are your project’s deliverables? Complete project documentation and obtain necessary sign-offs for concluding project. It may required by clients, funding body, management and project sponsor. 16) Why should you and how would you review project outcomes and processes? We need to review project outcomes and processes against the project scope and plan and involves team members in the project review. Besides, document lessons learned from the project and we ought to report within the organization.